In this episode of The ClickUp Love Series, I share:
- Why I love reminders and how they’re different from tasks
- How I use reminders in my business
- How reminders help you upgrade your mindset
Have a listen and let me know in the comments: do you use reminders in your business?
Hello and welcome to another episode of the ClickUp Love Series.
One of the things I love about ClickUp is the ability to create reminders.
Before I found ClickUp I used to have reminders in the reminder app on my computer and my phone, and all my tasks in my project management tool. I know a lot of people get around that by just creating tasks in their project management tool.
However, I don’t like this approach because for planning purposes I like to differentiate between my reminders which are things that will take me a couple of minutes tops to do and my tasks which will take at least 15 minutes.
So, like I said, I don’t like the approach of just having tasks for everything.
And so ClickUp does that very well because it has the difference between reminders and tasks.
Here’s how they’re different: reminders don’t belong to your project so that means you can create them very quickly without wondering where to put them. They don’t have a start date or an end date, only a due date, which means that they won’t clog your calendar.
But they are on the Home screen (which I’ve talked about a few episodes ago) and they look different so you can easily see that you have two different types of tasks: the tasks and the reminders. One of the powers of ClickUp is the ability to create your own statuses.
But that doesn’t apply to reminders.
Reminders are very simple: they’re either due or done.
And finally, they are across all your workspaces, so if you have different workspaces, like I do (I have my own and then I’ve got my clients), I can see my reminders across all workspaces, whereas tasks are specific to a workspace.
Like I mentioned at the beginning reminders are great for very tiny tasks or for things that you simply need to be reminded of.
And the great thing about ClickUp is because it’s all in the one place if it happens that that reminder will take you longer than expected then you can easily convert it to a task and assign it to a project.
I like to use reminders for anything that will take me less than five minutes.
So for example in my business, I have a reminder every day to turn on my diffuser in the morning.
I also have a reminder on Friday evening to turn on my autoresponder and then a reminder on Monday morning to turn it off. You may think it’s not worth writing down all those small tasks because you’ll simply remember them.
But will you? I know that when I started I thought I would remember them and often I didn’t. And it may not have a huge impact on your business but forgetting these tasks creates that negative self-talk and the feeling of letting yourself down. So let’s break this cycle and let’s use reminders.
This will also free up some brain space to actually work and think about the things that you love doing in your business.
Let me know what you think.
Do you use reminders in your business?
Do you differentiate between tasks and reminders?
See you next week!
This post contains affiliate links. If you sign up for an app using one of those links, I’ll get a small commission. I only recommend systems that I love and use in my business or with clients.