The Power Of ClickUp Reminders

28 April 2021

In this episode of The ClickUp Love Series, I share:

  • Why I love reminders and how they’re different from tasks
  • How I use reminders in my business
  • How reminders help you upgrade your mindset

Have a listen and let me know in the comments: do you use reminders in your business?

Transcript

Hello and welcome to another episode of the ClickUp Love Series.

One of the things I love about ClickUp is the ability to create reminders.  

Before I found ClickUp I used to have reminders in the reminder app on my computer and my phone, and all my tasks in my project management tool. I know a lot of people get around that by just creating tasks in their project management tool. 

However, I don’t like this approach because for planning purposes I like to differentiate between my reminders which are things that will take me a couple of minutes tops to do and my tasks which will take at least 15 minutes.

So, like I said, I don’t like the approach of just having tasks for everything.

And so ClickUp does that very well because it has the difference between reminders and tasks. 

Here’s how they’re different: reminders don’t belong to your project so that means you can create them very quickly without wondering where to put them. They don’t have a start date or an end date, only a due date, which means that they won’t clog your calendar.

But they are on the Home screen (which I’ve talked about a few episodes ago) and they look different so you can easily see that you have two different types of tasks: the tasks and the reminders. One of the powers of ClickUp is the ability to create your own statuses.

But that doesn’t apply to reminders. 

Reminders are very simple: they’re either due or done. 

And finally, they are across all your workspaces, so if you have different workspaces, like I do (I have my own and then I’ve got my clients), I can see my reminders across all workspaces, whereas tasks are specific to a workspace. 

Like I mentioned at the beginning reminders are great for very tiny tasks or for things that you simply need to be reminded of. 

And the great thing about ClickUp is because it’s all in the one place if it happens that that reminder will take you longer than expected then you can easily convert it to a task and assign it to a project.

I like to use reminders for anything that will take me less than five minutes.

So for example in my business, I have a reminder every day to turn on my diffuser in the morning. 

I also have a reminder on Friday evening to turn on my autoresponder and then a reminder on Monday morning to turn it off. You may think it’s not worth writing down all those small tasks because you’ll simply remember them.

But will you? I know that when I started I thought I would remember them and often I didn’t. And it may not have a huge impact on your business but forgetting these tasks creates that negative self-talk and the feeling of letting yourself down.  So let’s break this cycle and let’s use reminders.

This will also free up some brain space to actually work and think about the things that you love doing in your business.

Let me know what you think.

Do you use reminders in your business?

Do you differentiate between tasks and reminders?

See you next week!

Sign up to ClickUp using this link (or use code YOURTECHGODDESS at checkout) and get 15% off your first year when you upgrade to an Unlimited or Business Plan (but you don’t have to upgrade; the FREE plan is great too!).
Sign up to ClickUp using this link (or use code YOURTECHGODDESS at checkout) and get 15% off your first year when you upgrade to an Unlimited or Business Plan (but you don’t have to upgrade; the FREE plan is great too!).

This post contains affiliate links. If you sign up for an app using one of those links, I’ll get a small commission. I only recommend systems that I love and use in my business or with clients.

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Do you use reminders in your business or do you create tasks for everything, resulting in a giant to-do list? It’s time to switch to ClickUp and use both tasks and reminders to help you manage your business and your time efficiently. Watch this episode of the ClickUp Love Series to find out more. #timemanagement #smallbusiness #clickup
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Systems Strategist, Intentional Productive Coach & ClickUp Alchemist supporting changemakers and rulebreakers to run their business with ease, fun and focus so they’re free to change the world.

Hi, I’m Emilie!

I’m a Business Systems Strategist, Intuitive Problem Solver & ClickUp Alchemist. I work with changemakers and rulebreakers who want to run their business with ease, fun and focus so they’re free to change the world.

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Reminders and tasks are different and ClickUp has both, unlike other project management tools like Asana. Watch this episode of the ClickUp Love Series to find out the difference between reminders and tasks, and why reminders are essential to help you upgrade your mindset and run your business like the CEO that you are. #timemanagement #smallbusiness #clickup
One of the best features of ClickUp: Reminders. Hear me out. Tasks and reminders are different and most project management tools only have tasks. Reminders are essentials (in addition to tasks) to help you manage your time effectively and upgrade your mindset. Find out more in this episode of the ClickUp Love Series. #timemanagement #smallbusiness #clickup